Documents

What documents must members of the European Union (EU), members of the European Economic Area (EEA) and Swiss subjects submit for their registration?

Please note: the applications of citizens of the European Union (+ European Economic Area and Switzerland) have to be done by e-mail.

In addition to the national identity card or national passport, the person in question will have to submit other documents depending on his/her category:

Employee

  • General: contract of employment (minimum 12 hours/week + working for at least 3 months), employee certificate (appendix 19 bis)

Temporary work

  • contract of employment with the temp agency (minimum 12 hours/week) + pay slips of the last 3 months

Secondment contract

  • 'secondment contract' (A1) and Limosa certificate or contract between the 2 companies

Job-seeker

Registration with Actiris, with Forem or the VDAB (Flemish Public Employment Service) + proof of search for work (letters of application,…).

Self-employed

  • entrepreneur, owner-managing director of a company: complete extract of the Crossroads Bank for Enterprises: + proof of subscription to a social insurance fund for self-employed persons.
  • active partner: extract of the Crossroads Bank for Enterprises in which the active partner owns shares + proof of subscription to a social insurance fund for self-employed persons
  • helper: extract of the Crossroads Bank for Enterprises of the helped person + proof of subscription to a social insurance fund for self-employed persons.
  • liberal profession: Extract of the Crossroads Bank for Enterprises or certificate of exemption + proof of subscription to a social insurance fund for self-employed persons + in case: registration with the Medical Association, the Association of Architects, the Bar,...

With sufficient means of existence

  • retired, invalid: retirement or invalidity certificate with specification of the monthly amount + insurance for medical care in Belgium
  • 'person living off interest': proof of sufficient means of existence (proof of ownership of property, account statement that shows the person has sufficient capital…) + insurance for medical care in Belgium
  • person who is financially dependent on a third person: proof of sufficient income of the guarantor (e.g.: pay slips), proof of acceptance of the costs by the guarantor + insurance for medical care in Belgium of the person in question.
  • volunteer: proof of sufficient means of existence + insurance for medical care in Belgium
  • employee in a neighbouring country: contract of employment + 3 last pay slips + insurance for medical care in Belgium
  • self-employed person in a neighbouring country: accounting document that shows the average monthly income + insurance for medical care in Belgium

Student

Registration in a school + statement that they have sufficient means of existence (the Immigration department provides a document, more specifically appendix 45, that can be filled out on-site) + insurance for medical care in Belgium.

Spouse of a subject of the EU, EEA or Switzerland

Depending on the circumstances a translated, legalised certificate of marriage provided with a marginal note (apostille). Remark: it must be an original from the country where the marriage was performed, i.e. not a transcription.

Please note: the spouse of a Belgian subject must also submit other documents in addition to the certificate of marriage: deed of property or registered lease contract + proof of income of the other person + insurance for medical care in Belgium of the person in question.

Partner of a subject of the EU, EEA or Switzerland in the context of a commitment that is the equivalent to marriage

Registered partnership that is the equivalent to marriage (the document must be translated with an enclosed marginal note (apostille) depending on the circumstances).

This only concerns partnerships in Germany, Denmark, Finland, Iceland, Norway, the United Kingdom and Sweden. If the other person is Belgian, the partner must submit the same additional documents as the spouse of a Belgian subject.

Partner of another EU, EEA or Swiss subject in the context of a long-term relationship

If the person in question is already bound by a legally registered foreign partnership (e.g.: French PACS, registered partnership in the Netherlands, in Luxembourg,…), the document confirming the registration of the partnership must be submitted. If this is not the case, he/she and his/her partner must have a statement of legal cohabitation registered by the Marriages and legal cohabitation department.

Regardless of the kind of registered partnership (legal cohabitation, French PACS,…) he/she must also provide proof of a long-term relationship (proof that shows the partners have known each other for at least 2 years or that they have been living together for at least 1 year or that they have a child together in which case the birth certificate of the child is required).

If the other person is Belgian, the partner must submit the same additional documents as the spouse of a Belgian subject.

This procedure applies only if the two partners have reached the age of 21 (the minimum age is lowered to 18 when the registered partnership or cohabitation started a year before the person who is joined arrived in Belgium).

Blood relative in ascending line (descendant) of a subject of the EU, EEA or Switzerland

Birth certificate with descent (translated, legalised and with a marginal note (apostille), depending on the circumstances) + guardianship /custody or parental consent (for the minor). If the descendant is 21 or older, he/she must also provide proof of the income of the guarantor + proof of acceptance of the costs by the guarantor (e.g. transfers to the account of the person in question).

If the other parent is Belgian, the person in question must submit a deed of property or registered lease contract + proof of income of the other person + insurance for medical care in Belgium.

Parent (father or mother) of a Belgian minor

Birth certificate with descent (translated, legalised and with a marginal note (apostille), depending on the circumstances) of the Belgian child + proof of financial and/or emotional ties if the person in question does not live with the child (e.g.: proof of payment of maintenance,…)

Blood relative in ascending line (ascendant) of an adult EU, EEA or Swiss subject (repetition: it is no longer possible to register an ascendant of an of age Belgian!): birth certificate (translated, legalised and with a marginal note (apostille), depending on the circumstances) of the other person (= son or daughter of the person in question) + proof of income of the guarantor + proof of acceptance of the cost by the guarantor.